ITLA General Membership Minutes 11/02/2024

Roll call of the board by Secretary Lake

All present with the exception of Mike Metcalfe and Terry Brink

Mr Hammersky, Mr Henderson, Mr Kott and Mr Johnson attending by call in.

Newly elected board members present were Mr. Oliver, Mr. Casey and Mr. Kroeker

Outgoing President Russel Freeman opened in prayer

Minutes of previous meeting read.

Motion to accept by Dr Sabio 2nd by Doug Burris  (Unanimous)

President Freeman related former issues with bookkeeping had been addressed by himself and Dr Sabio who presented the treasurers report to include visual graphs of finances over the past 6 months along with financial trends with the ITLA budget. YTD totals have stayed consistent although month to month shows highs and lows.

President Freeman discussed the need for releasing the 3 mo CD to fund the Championship show prior to all income from the show.

Dr Sabio told the membership that the next step was an updated budget for ITLA and that bylaws required it be presented within 30 days and board approved within 45 days.

Mike Tomey moved to accept the treasurers report, 2nd by Mr Moxley (unanimous)

President elect Brad Westmoreland discussed by law changes needed including:

Timeline to announce meetings, International directorship bylaw clean up, nominating committee rules, conflict of interest policy, board candidate screening, disciplinary action clean up and annual budget requirement.

Changes had been approved by the board but required membership approval to continue.

Joe Dickinson questioned if the rule of two past president being on the nominating committee was in the bylaws and noted the need for that to keep historical information available. The consensus was that the board had voted for that but not put in bylaws.

Gordon Musgrove moved to approve all by law changes, 2nd by Stan Searle. (Motion passed)

No Old Business

New business:

There was a question from the membership about judge bias toward certain exhibitors. President Freeman addressed the question with the ITLA requirements to be a certified judge and the boards confidence in both the system and the judges. The board promised to continue to monitor judge performance.

Motion to adjourn by Mr Henderson, 2nd by Dr Sabio.

ITLA Board of Directors meeting 11/02/2024

Roll call by Secretary Lake, (no changes)

President elect Westmoreland brought an official thank you to president Freeman for his service to the board over the last year and a half.

An amended (abbreviated) version of the board oath was explained by secretary Lake as a better option for swearing in new members. After a question from Mr Seamon, new members were added to the board including Mr Westmoreland as president, Mr Dickinson as Vice President, Mr Casey as director, Mr Oliver as Director and Mr Kroeker as director.

President Westmoreland asked the boards approval of his appointments for the executive committee:

Himself as president (per bylaw)

Mr Dickinson as V.P.  (per bylaw)

Director Mike Tomey

Director Larry Smith

Director Keith Berkley

Motion by former President Freeman, 2nd by Mr Casey (unanimous)

Motion to retain Mr Lake as board secretary by Mr Freeman, 2nd by Dr Sabio. (Passed)

Motion to appoint Dr Keth Berkley as treasurer by Mr Tomey, 2nd by Mr Moxley. (Passed)

Discussion by Dr Sabio to convert ITLA form a 501 c-5 to a 501 c-3 to allow better tax advantages. Decision to appoint a committee of himself, Dr Berkely and Doug Burris to investigate the process. Motion by Mr Seamon, 2nd by Mr Dickinson. (Passed)

Discussion about the 2025 Lone Star show to include allowing an affiliate to take over the show as soon as feasible. (No action)

Discussion surrounding the 2025 Championship show venue. No action

Mr Hammersky discussed a possible photo/video format for showing international cattle and the requirements for entries that are not ITLA registered. (No action)

Motion to approve current committee chairs by Secretary Lake, 2nd by Mr Dickinson.

Formal announcement of next board meeting to be held 12/17/2024 by zoom call.

Motion to adjourn by Mr Lake 2nd by Mr Freeman

ITLA minutes

Board Meeting Minutes 12/17/2024

I. Invocation – Larry Smith
II. Call to Order – President Westmoreland
III. Roll Call – Pam (since Gary was late) (I think all present except Moxley, Tomey and Kott with Lake being tardy )
IV. Establish quorum – President Westmoreland
V. Recognition of guests Darol Dickinson , Craig Perez, Morgan Minchew, Stan Searle
VI. Establish/set agenda – President Westmoreland
VII. Acceptance of minutes from General membership and last meeting. President Westmoreland explained the error in Exec committee which was corrected in the minutes as Larry Smith instead of Gary Lake. Motion to approve both sets of minutes from the general membership meeting and the board meeting by Joel Dickinson, seconded by Gary Lake (passed)
VIII. Acceptance of financial statements as presented by Dr Sabio. Motion by Justin Sabio, second by Gary lake (passed)
IX. Discussion of tabled item: International (only) Show – Micha Hamersky Several ideas presented by Mr Hammersky including new entry fees, expanded classes and open to all Longhorns. Motion to move forward and form a committee by Dr Berkley second by Gary lake (passed)
X. Report on 2024 International Championship Show – Pam Kinsel-Hughes Successful Champ show but no hard details yet….coming soon.
XI. Reports from Committee Chairs
a. Drover Oversight – Brad Westmoreland. Discussion around another annual printed Drover with a motion for the committee to move ahead with plans by Jeremy Johnson, seconded by Lake (passed)
b. Futurity – John Oliver (no report yet, committee will meet after the holidays)
c. Computer/Website – Craig Perez. Craig reported that line items in the IT contract were yet to be completed. A question about website updates was answered by Pam and Craig concerning ‘Kyle’ who is under annual contract for support. It was suggested that country codes might be worth while due to increasing international members.
d. By-Laws Committee – Brett Kot (no report)
e. Youth Committee – Meagan Minchew. A very energetic Meagan reported great things happening with youth election of officers coming up, address books made for active and inactive members and a longer cycle this year due to a late start on electing officers.
f. Beef Committee – Travis Casey. Travis reported some ideas for beef promotion but has not met with committee members as of yet.
g. Marketing and Events Committee – Gary Lake. No report as yet….. new budget item of $7500 will get the committee rolling after the holidays.
h. ‘25 & ‘26 International Championship Shows Comm. – Dr. Justin Sabio. The venue is primary goal for this committee, looking at several options including Locust Grove OK. Justin reported that the Lone Star was finding judges, awards and going after sponsorships.
i. Affiliates Committee – Joel Dickinson. Joel reports that they are gathering new affiliate information to update ItLA records but no meeting of the committee yet. Larry Smith and President Westmoreland mentioned the effort to revive the Longhorn Posse as a Texas Affiliate.
j. Judges’ Approval/Selection Committee – Mike Tomey (no report)
k. Show Rules Committee – John Oliver (no report yet) President Westmoreland asked that committee chairs keep the board informed by email of any new information.
XII. Budget discussion – All Board members.A motion to approve the annual budget presented was made by Dr Sabio and seconded by Larry Smith. (Passed)
XIII. Bank account issue – Immediate Past Pres. Freeman made a motion that he be removed and that current Pres. Brad Westmoreland be added to ITLA’s bank account with First Financial Bank. Motion was seconded by Larry Smith. (Passed unanimously)
XIV. Set time and date for next meeting
XV. Adjourn

Board Meeting Minutes 1/14/25

Meeting Called to order by President Brad Westmoreland.
Invocation by R. Freeman.
Roll Call attendees- B.Westmoreland, R.Freeman, J.Dickinson, L.Smith, K.Berkeley, M.Tomey, T.Casey, S.Seaman, C.Kroeker, J.Sabio, J.Johnson, J.Oliver, B.Kot
Absent Directors-G.Lake, M.Hamersky
Guests- Pam Kinsel Hughes, Craig Perez, Meagan Minchew, Darol Dickinson
J. Sabio makes motion to accept minutes
C.Kroeker 2nds
Larry Smith discusses age for youth elections and makes a motion for any youth in good standing to be able to run for the youth board, including youth members 18-21 years of age.
J.Johnson 2nds the motion
Motion passes unanimously.
Darol Dickinson discusses the matter to add “may be used for parentage verification” to the current AI form.
Tomey makes motion to add language
Sabio 2nds
Vote to amend form passes unanimously.
Discussion on what the AI form process would be.
S.Seaman makes a motion to implement to send information to any member that requests it.
J. Dickinson 2nds
Discussion for clarification
Motion goes to vote and fails.
Motion to table the matter by R.Freeman.
J.Dickinson 2nds
Passes unanimously.
Championship Show discussion
Champ Show Committees:
Heifer Sale- J.Dickinson, M.Tomey, B.Westmoreland
Silent Auction/Semen Raffle- J.Oliver, C.Kroeker
Sponsors-Everyone
Youth-Meagan Minchew
Futurity- G. Lake
Judges-Judging Committee
Awards- Pam & J.Sabio
Seminar- Craig Perez
Live Auction- L.Smith
Non-Futurity Announcer/Auctioneers- B.Westmoreland, J.Johnson
Banquet-?
Discussion about dates that will work. J.Johnson makes motion for Sep 19-20 in Lufkin if available.
S.Seaman 2nds
Passes unanimously
J.Johnson makes motion to allow Sabio & committee schedule 2026 Championship Show.
J. Oliver 2nds
Committee Reports-
Drover- B.Westmoreland discusses February Drover having New Directors Introduction.
April 29 & May 6 for the next Judging Seminar
Computer update from Craig Perez-working with Abe to get things completed.
Bylaws- B.Kot no update
Youth- Meagan Minchew no update other than extending Youth Board elections with adding older age group.
Beef- T.Casey working on Beef Producers List.
Affiliates- J.Dickinson reports there are 3 new affiliates in the works. FL, KY, TN.
Judges- M.Tomey no update
Show Rules- J.Oliver no update
J.Sabio will send email by next week with updates on Champ Show 2025 locations and Lone Star updates and then will be decided when we need another meeting.
J.Sabio motions to adjourn
L.Smith 2nds
Meeting adjourned.

4/15/2025 ITLA BOD Meeting Minutes

Meeting Called to Order and Invocation

L. Smith motions to cancel Lone Star ClassicJ. Dickinson 2nds

Discussion
S.Seaman amends to reduce the show to Haltered and Youth only.
Passes Unanimously

2025 Championship Show Committee Update

Heifer sale – J. Dickinson and M. Tomey have 3 heifers lined up from donors

Silent Auction & Semen Raffle – Nothing yet.

Judges Selection – nothing yet

Awards – J. Sabio discussed what plans are for awards

Seminars – Craig Perez will be in charge of

Live Auction – L.Smith will find people to donate items

International Photo Show discussed about expanding. Live Streaming 7 classes, 4 photos, front, back, both sides.
Motion passes unanimously

Publicize Shopify storefront

Next meeting May 13th John Moxley discusses bringing back certificates for lifetime points. It is being continued.

Meeting adjourned

ITLA Board minutes 5/13/2025

President Westmoreland brought the meeting to order

Mr Tomey gave the invocation

Roll call by secretary Lake showed all present with the exceptions of Mr Hammersky, Mr Johnson and Mr Kroeker (past presidents Stan Searle and Darol Dickinson attended as guests). Mr. Kroeker’s absence was briefly addressed.

President Westmoreland declared a quorum

Agenda was approved

Financials were presented and approved… motion by Dr Berkley and seconded by Mr Lake (passed unanimously)

Corrected minutes of immediate previous meeting (April) were presented and approved.  Motion by Dr Sabio, 2nd by Dr Berkley

Passed unanimously

Office report (Pam)

Office staff meeting this past Monday was held to improve efficiency, especially of daily reports owed to bookkeeper…. Included Craig Perez who has given 30 day notice to IT personnel to complete already paid for services (ireg, etc.)

Pam reported that two temporary workers (Melissa and Camilla) are doing well.

Pam explained lack of recent reports as a spreadsheet issue (corrected soon)

Battle on the Prairie booth was positive with new members and registrations added.

Mr Tomey questioned how far behind we were on getting registrations sent out. Pam explained that we had a shortage of certificate blanks due to a volume of new registrations, to be corrected soon. Mr Lake asked about the continuing need for temp office staff.

Pam advised the board that minimum of 2 and possibly three are needed to keep office efficient. Upgrades in process may help. Mr Tomey reminded all that ITLA has a history of quick turnaround rounds on registration. Mr Dickinson noted that running short on certificates was not a new problem and president Westmoreland assured that the order for blanks was doubled this time around.

Lone Star Classic.   Not much to report… no entries yet and only one sponsor. President Westmoreland reminded the board that entries always come late and that sponsors are needed. Mr Smith noted that he had lowered the facility cost due to the anticipated change in cattle numbers $1650 for the event.

Youth Board update per Meagan Minchew:

Youth elections are finished and initial meeting held. There is much excitement within the ranks about new ideas, judging clinics, showmanship clinics, fund raisers during the championship show, special speakers. They are planning to start some youth field days to bring the group together. Alissa Butler (current youth president) joined and talked about making contacts that could help with youth scholarship ideas.

June printed Drover

President Westmoreland noted that the printed edition will rollout in the first 10 days of June. This edition will be saddle stitched to save some money and should turn a profit of around $2000. He also suggested that the board consider a printed ‘herd sire edition’ in December. Which was ultimately approved by the board. Mr Smith asked about the validity of the online version of the Drover since there were currently no advertisers. Mr Freeman made a motion that the online edition be discontinued, seconded by Mr Lake…. Discussion ended with a motion to table until more information was acquired. A motion was made for a printed December edition by Dr Sabio, seconded by Mr Tomey and passed unanimously.

Dixie National Rodeo and stock show.

A request has come from the Dixie National to have a Longhorn show during their event. President Westmoreland, Dr Sabio and Mr Casey will be the committee to look at the possibilities.

ITLA 501 C3

Dr Berkley informed the board that to become a 501 C3 would require a separate entity (ITLA Foundation) to allow for better tax incentives for charitable donations. Problems include bookkeeping between entities and the fact that the C3 would have to be open to the public (i.e. if putting on a show we would have to allow other Longhorn organizations to participate)

$3500 in fees to start the C3. Discussion included what value it could actually have for the association. The discussion then turned to the possibility of the foundation being a fund raiser to build a Longhorn Heritage Museum on the site currently owned in Glen Rose TX. Input from President Westmoreland, Darol Dickinson and Stan Searle ended with a motion to explore the issue by Mr Seamon which passed unanimously.  Members of the exploratory committee will be at minimum Darol Dickinson (Chair), Dr. Berkeley, Pres. Westmoreland, and Larry Smith.

2025 International Show

President Westmoreland gave an excited report about the efforts for the 2025 show in Glen Rose, including concert information for Friday and possibly Saturday night, upgrades to the facility and encouragement from the city of Glen Rose. Mr Dickinson reported that they currently have 5 heifers consigned for the donation auction with the need for at least 10 more. Mr Oliver noted that they currently have 5 semen lots donated for the semen raffle and a need for better promotion of that piece. Mr Lake and Mr Oliver reported that judge selection is underway for the futurity as well as sponsorship opportunities in the works. Dan Huntington has been contacted to do a turn key futurity as well as feel the heifer auction along with Hired Hand Live for the auction.

Show judge selection: no commitments yet.

Beef committee

Working on adding new beef breeders list for the printed Drover edition. Updating the list of Beef processors.

Affiliate Committee

Mr Dickinson reports being in touch with Paul White in Florida who intends to start an affiliate there. Mr Seamon is also working with a group in California. There was discussion about getting the web site updated with new affiliate information. President Westmoreland assures them it could be done quickly if info was available.

Show rules committee

There was a request to change the age range for Juniors to include 6 year olds (motion by Mr Smith passed unanimously) Discussion about age ranges for bull classes ended with the decision to leave as is. There was discussion about paragraph 5 addressing clipping and trimming at a show that ended with the committee planning to draft language to bring to the board. Some judging issues were discussed surrounding same judges for youth and halter at the same event. Lack of judges was discussed with Mr Smith suggesting that the age limit for judges be dropped since the board had final approval anyway. The motion ( Mr Oliver 2nd) passed unanimously. Discussion about nose rings and health papers were sent to the committee for discussion at a future meeting.

Marketing

Discussion about a marketing professional concluded with the office to send out a job description to look for available candidates.

Date set for next meeting of June 24……. Adjourn.

Minutes from ITLA BOD Meeting: June 24^th 2025 7:PM CST

(minutes kept by Camilla Westmoreland)

Invocation: Pres. Brad Westmoreland

Meeting is called to order 7:04PM CST

Roll Call

Present: Brad Westmoreland, Joel Dickinson, Larry Smith, Micha Hamersky, Keith Berkeley, Mike Tomey, Travis Casey, Shadow Seaman, Craig Kroeker, Justin Sabio, Jeremy Johnson, John Oliver, Bret Kott (joined late), Russell Freeman (joined late)

Absent: Gary Lake (judging rodeo)

Quorum declared and agenda set.

Special Guests:  Darol Dickinson, Alissa Butler, Russ Thompson, Meagan Minchew, John Moxley (joins later); Camilla Westmoreland and Melissa Young (Staff)

Minutes:  Motion to accept minutes from May 13^th meeting made by Travis Casey, seconded by Keith Berkeley.  Passes unanimously.

President Westmoreland gives brief history of why minutes are missing from February and March meetings.  Asks office Staff to go back and find those meetings in Zoom and try and record minutes retroactively.

Office Update: Melissa and Camilla introduce themselves, and Camilla gives brief office update, highlighting efficient and accurate paperwork turnaround.  Shadow Seaman makes suggestion that if we have any questions, we should use his wife’s knowledge and experience.  Pres. Westmoreland suggests that Staff keep updated notes in the office manual.

Lone Star Classic update by Larry Smith; 90 entries, only lost 111 dollars, good feedback from folks on show.  Pres. Westmoreland thanks Larry and Russ Thompson for calling people to solicit entries.  Larry and Pres. Westmoreland thank Camilla for handling paperwork for first Show.  Pres. Westmoreland mentions Longhorn Posse affiliate resurrected at LSC and Russ Thompson elected Pres. of that affiliate.

ITLA heritage foundation committee update led by Darol and Joel.  Joel gives history of information learned.  Darol mentions his mission statement and history. Discussion of waiting ensues. Jeremy Johnson mentions idea at Johnson Space Center.  Agreed he will follow-up and keep Darol D. and Pres. Westmoreland informed.

Report on 501c3: Update presented by Dr. Keith.  Official name is ITLA Heritage Foundation.  Board members are identified.

Lion’s Club statue discussion: relegated to email at suggestion of Larry Smith.

2025 ITLA championship show discussion

John Oliver explains bull spotlight idea; and prices are discussed.  Agreed that $400 is appropriate. Shadow makes motion to forward with bull spotlight event.  Seconded by Larry Smith.  Travis Casey suggests that we amend the motion to change name.  Shadow amends his Motion. Again seconded by Larry.  Motion passes unanimously.

Champ Show Schedule:  Pres. Westmoreland shares proposed schedule by sharing his screen and gives explanation.  Discussion occurs, including cost for adding 4^th day. Mike Tomey moves to add 4^th day to Show.  Brett Kott seconds. Discussion takes place.  Motion passes unanimously.  John Oliver, Larry Smith, Travis Casey, and Brett Kot added to Show Committee.

Youth report given by Meagan Minchew, Youth Chair: officer meeting happens tomorrow so she will have more on after that. Says she knows they want to do some speaking seminars and some other ideas.  Discusses bandana fundraiser.  Tim McCrery is doing a raffle for the rifle he donated for the youth. They are going to start raffle tickets soon. Pres. Westmoreland asks Megan to talk to the youth board tomorrow night about if they would be willing to serve as ring steward or anything else like that.

Seminars: Pres. Westmoreland reports that Craig Perez is working on many ideas and has seminars well in hand.

Entertainment: Pres. Westmoreland reports that Asleep at the Wheel is confirmed; 171 tickets at $35 each for us to use as we see fit.  Will have live full band at banquet and cornhole competition.

Sponsorships: Pres. Westmoreland encourages everyone to work on securing them. Says we will soon have specific literature for Asleep at the Wheel marketing.

Heifer sale committee update:  Joel says he has 9 commitments right now and would like 3-5 more. Confirmed that we will do an individual banner for each person who donates a heifer to the heifer sale.

Silent auction and semen raffle report: John says he does not have any updates

Futurity committee report: John says he has reached out to a few judges. Nick Nikodym and Lizz Huntzberry have agreed.  Maybe have Alissa Butler judge futurity, if interested.

Pres. Westmoreland proposes that the show committee figure out champ show schedule once and for all by the end of the weekend so that we can let potential judges know when we need them.

Judge selection committee: Mike Tomey says he contacted Dr. Keith Berkely who has agreed to judge youth show.  Mike says Dr. June Cohran is free if we want her for haltered.  Joel is suggested for non-haltered.  Travis Casey makes a Motion to accept those judges, and Larry seconds motion.  Much discussion ensues. Roll call vote is taken.  Keith Berkeley abstains, as does Joel Dickinson.  Jeremy and Justin vote “no.”   All others vote “yes.”  Motion passes.

Backup judges discussion: Justin Sabio makes Motion that Doug Burris and Lizz Huntsberry be backup judges. Mike Tomey seconds.  Discussion ensues.  Roll call vote is taken.  All but Jeremy vote “yes,” so Motion passes.  

Awards update: Justin Sabio reports that today he reached out to Creative Awards for 35^th anniversary buckle details. He say she has seen the list that Pam created and is working through that; and that he hopes to have update for board early next week on awards.

Live auction: report by Larry Smith.  Pres. Westmoreland suggests social media post for live auction donations and lump in with silent auction too.

Non futurity announcers and auctioneers: Jeremy reports that Pres. Westmoreland will announce for ½ of haltered show; that  Gary Lake may do futurity, Calcutta, and EHS with Dan Huntington.  Still working on youth show and non-haltered.  Suggestion is made to have maybe a graduated youth to come and announce for youth show.  Alissa Butler agrees to look into that.  Agreement to use Hired Hand for EHS is confirmed.  Pres. Westmoreland will reach out to Dan Huntington about that and says that maybe Gordon Musgrove can assist with live auction.

[Alissa Butler and Russ Thompson leave meeting]

No additional banquet updates per Pres. Westmoreland.

Report on other committees: Most were sent via email ahead of meeting.  California affiliate discussion by Joel D.  Much discussion ensues.  Motion made by Joel to require that it have different president (for ITLA side) but can keep same board.  Seaman seconded.  Oral vote attempted, but unclear voting so roll call vote taken.  All vote “yes” except Jeremy Johnson, so Motion passes.  

Nominations: led by Nominating Committee member Larry Smith.  Pres. Westmoreland thanks all three Nominating Committee members: Larry, Russell Freeman, and John Moxley.

President: Motion is made and seconded for Pres. Westmoreland to be nominee. Motion passes unanimously; and Pres. Westmoreland will be the Presidential Nominee.

Vice President: Larry explains that Joel D. and Keith B. are the two recommendations.  Joel says he wants to step down after he completes this term and recommends Keith. Keith says he is willing to be the VP nominee.  Mike Tomey makes motion, seconded by John Oliver.  Motion passes unanimously and Dr. Keith will be VP nominee.

Region 2: John Moxely accepts nomination as single nominee and leaves the meeting so Board can discuss.  Motion is made, seconded, brief discussion, vote taken, and Motion passes unanimously.  John Moxley will be the Region 2 Nominee.

Region 5: Larry says that the two recommendations from the NC are Shadow Seaman and T. J. Farnsworth.  Discussion occurs. Shadow logs out of Zoom. Discussion. All present Board members email their private vote to bookkeeper Judy Williams. Shadow is invited back in by Pres. Westmoreland after it is confirmed that all Board members (save Pres. Westmoreland) had emailed their votes to Judy.

Region 7: Larry says that NC recommends Justin Sabio and Russ Thompson.  Justin Sabio speaks, then logs out of Zoom meeting.  Brief discussion occurs.  All present Board members email their private vote to bookkeeper Judy Williams. Justin is invited back in by Pres. Westmoreland after it is confirmed that all Board members (save Pres. Westmoreland) had emailed their votes to Judy.

President Westmoreland details procedure he will follow tomorrow regarding Regions 5 and 7: will receive votes from bookkeeper; will call winners to see if they want to accept nomination; assuming they do, will then call other two recommended men to discuss vote outcome; will then email outcome to the Board.

Member complaint against Nel Scott is addressed: Complainant and Nel Scott’s versions of events that transpired at McKinney CTTLA Show are both discussed.  Witness accounts are heard and considered.  Justin Sabio makes a motion for a written warning and probationary period.  Joel D. seconds the Motion.  Pres. Westmoreland speaks of Nel Scott’s youth, upbringing, and need for moral guidance.  Vote is taken and Motion passes unanimously.  Pres. Westmoreland agrees to draft the letter, to speak with Nel Scott, and to communicate the Board’s decision to the Complainant.

Next meeting date is set for July 15^th at 7PM

Adjournment: VP Joel Dickinson takes over meeting when President Westmoreland’s internet connection drops.  Meeting is adjourned after proper Motion, second, and unanimous vote of those who remain present.

ITLA IBoD minutes from 7/15/2025

Invocation by John Oliver

Call to order by President Westmoreland

Roll call by Secretary Lake

Member present were Brad Westmoreland, Larry Smith, Gary Lake, Keith Berkley, Travis Casey, Shadow Seaman, John Oliver, Craig Kroeker, Brett Kott, Jeremy Johnson.

President Westmoreland declared a quorum

Minutes of previous meeting were approved  (motion by Mr Oliver, 2nd by Mr Kroeker, unanimous)

Financial report was approved (motion by Dr Berkley, 2nd by Mr Casey, unanimous)

Office Report:

Camilla Westmoreland gave the office report noting that things were flowing better. They are concentrating on advertising the Championship show. There is a major push to contact expired memberships and get them renewed, gathering data about members who have renewed or dropped. Ms Westmoreland encouraged the board that turn around time is very short on getting registrations out. (One day in most cases)

The Longhorn Project at Johnson Space Center

Jeremy Johnson reported looking further into some type of partnership with the Longhorn Project. With over 1 million visitors annually and good facilities, it seems like a partnership with them to promote Longhorns would be valuable. He and Brad will meet there to investigate the possibilities.

Russ Freeman Joined the call

Show Committee report (Larry Smith)

Mr Seaman had raise the question of youth participating in our show point system.  Discussion led to a board directive to the committee to meet with the youth committee and bring an idea to the board of how to proceed.

Mr Smith and the committee asked that the board approve a $200 protest fee which passed unanimously (motion by Mr Smith, 2nd by Mr Freeman)

The committee raised a question about minimum age requirements for cattle in mini’s

Motion was made by Mr Smith that the requirements for mini’s match that for Standard cattle… 2nd by Mr Oliver and passed unanimously

Mr Oliver mentioned that the rule should be that an individual animal cannot show in more than one category (youth, loose or halter0 in the same show unless there are separate judges for each show. 2nd by Mr Seaman.. passed

Mr Oliver made the point that health requirements for ITLA shows should match the standard of the state the show is in. Motions by Mr Seaman, 2nd by Mr Freeman, passed unanimously

Joel Dickinson joined

Discussion around grooming at shows, hoof trimming, equipment, surgical alterations, etc ended with a detailed motion from the committee by Mr Oliver, 2nd by Mr Kott.  The motion stated that the show rules be amended to provide that the use of grooming chutes and grooming panels is not allowed on show premises; and to add that the use of neck sweats and the unnatural filling of an animal by any devise (including drenching and/or pumping) will be grounds for removal from the show by the show chairman.  passed unanimously

2025 Championship show report:

Mr Westmoreland told the board that Brenda Oliver has agreed to volunteer as the Show coordinator for the 2025 Championship show

We have a $62K budget $12K of which goes to\ward facility rental and possibly will need more to expand cattle hosing areas.

Youth report:

Megan Mincheu  reports that their bandana fund raiser is sold out. They also have had a rifle donated for a raffle to raise funds. The youth committee is looking for a venue for their 2025 Cow Camp. Other show related things were a judging event, adult showmanship fund raiser and a youth board meeting.

Awards:

No news form Dr Sabio on awards. President Westmoreland will contact him this week to get an update.

Heifer sale:

Mr Dickinson says there are 9 donations so far. Dan Huntington is set to sell the sale and Hired Hand Live will broadcast it.

Futurity Committee:

Mr Lake reports that the judges are set and approved. They have been notified and will receive information regarding hotel reservations and compensation soon.

There was discussion surrounding office staff that President Westmoreland cleared up by relating how issues have been handled.

Adjourn